Effective Date: May 5, 2026
Last Updated: May 5, 2026
EMC Commercial Group (“EMC,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy describes how we collect, use, share, and protect personal information when you visit emccommercialgroup.com (the “Site”) or interact with us in connection with our government contracting services.
1. Information We Collect
Information You Provide Directly
When you submit our contact form, request a capability statement, or otherwise communicate with us, we may collect:
- Name
- Organization or agency name
- Email address
- Phone number
- Subject of inquiry
- Message content
- Any additional information you choose to share
Information Collected Automatically
When you visit the Site, we automatically collect certain technical information through standard web server logs and cookies, including:
- IP address
- Browser type and version
- Operating system
- Device information
- Pages visited and time spent
- Referring website
- Date and time of access
Information from Third Parties and Public Sources
We may obtain information about your organization from publicly available sources, including SAM.gov, agency contractor lists, business registries, and procurement databases, in connection with evaluating contracting opportunities or potential partnerships.
2. How We Use Information
We use the information we collect to:
- Respond to inquiries and provide requested information
- Prepare and submit responses to government solicitations
- Communicate about contracting opportunities, capability statements, or proposals
- Maintain, secure, and improve the Site
- Comply with legal, regulatory, and contractual obligations
- Protect against fraud, unauthorized access, and security threats
- Conduct business development and outreach to government agencies and prime contractors
3. How We Share Information
We do not sell your personal information. We share information only in the following circumstances:
- Service providers. We use third-party providers for web hosting, email delivery, analytics, and similar services. These providers process data on our behalf under appropriate confidentiality and data protection terms.
- Government agencies and contracting officers. As a government contractor, we may share information with federal, state, or local agencies, contracting officers, contracting officer representatives (CORs), and prime contractors in connection with proposals, solicitations, executed contracts, or compliance obligations.
- Legal compliance. We may disclose information when required by law, subpoena, court order, or to comply with the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), or other applicable government contracting rules.
- Business transfers. If EMC is involved in a merger, acquisition, or sale of assets, information may be transferred as part of that transaction, subject to confidentiality protections.
- Protection of rights. We may share information when necessary to protect the rights, property, or safety of EMC, our clients, employees, or others.
4. Government Contracting Considerations
Information you submit through the Site or in connection with government contracting activities may become part of records subject to disclosure under the Freedom of Information Act (FOIA), state public records laws, or contract-specific reporting requirements. We handle federal information in accordance with the Privacy Act of 1974 (5 U.S.C. § 552a) where applicable, and we follow contract-specific data handling, cybersecurity, and retention requirements, including FAR 52.204-21 basic safeguarding requirements and DFARS 252.204-7012 where applicable.
If you are a federal employee, military service member, or contractor representative, communications related to active solicitations or contracts should follow your agency’s official communication channels.
5. Cookies and Tracking Technologies
We use cookies and similar technologies to operate the Site, remember preferences, analyze traffic, and improve user experience. You can set your browser to refuse cookies or alert you when cookies are sent. Some Site features may not function properly if you disable cookies.
6. Data Retention
We retain personal information only as long as necessary to fulfill the purposes outlined in this Policy, comply with legal and contractual obligations, resolve disputes, and enforce our agreements. Records related to government contracts are retained in accordance with applicable contract clauses, FAR retention requirements, and the Federal Records Act, which may require retention for several years after contract closeout.
7. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, alteration, or destruction. No method of transmission over the internet or electronic storage is fully secure. While we strive to protect your information, we cannot guarantee absolute security.
8. Your Privacy Rights
Depending on your location, you may have rights regarding your personal information, including:
- The right to access information we hold about you
- The right to request correction of inaccurate information
- The right to request deletion of your information
- The right to object to or restrict certain processing
- The right to data portability
- The right to opt out of marketing communications
California Residents: Under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), you may have additional rights including the right to know what personal information is collected, the right to deletion, and the right to opt out of the sale or sharing of personal information. EMC does not sell personal information.
Texas Residents: Under the Texas Data Privacy and Security Act (TDPSA), you may have rights to access, correct, delete, and obtain a copy of your personal data, and to opt out of certain processing activities including targeted advertising and sale of personal data.
To exercise any of these rights, contact us using the information in Section 12. We will respond within the timeframes required by applicable law.
9. Third-Party Links
The Site contains links to third-party websites, including SAM.gov, agency procurement portals, and prime contractor sites. We do not control and are not responsible for the privacy practices or content of those sites. Review their privacy policies before providing personal information.
10. Children’s Privacy
The Site is not directed to children under 13, and we do not knowingly collect personal information from children. If you believe we have collected information from a child, contact us and we will delete it promptly.
11. Changes to This Policy
We may update this Privacy Policy from time to time. The “Last Updated” date at the top reflects the most recent revision. Continued use of the Site after changes are posted constitutes acceptance of the revised Policy.
12. Contact Us
For questions about this Privacy Policy or to exercise your privacy rights:
EMC Commercial Group
4236 Waterstone Rd #100
Keller, TX 76244
Phone: (682) 610-3033
Email: info@emccommercialgroup.com
